Grants Management

The Grants Management Section of Ryan White Grant Administration oversees the administration of Ryan White Part A, Minority AIDS Initiative (MAI), and Ending the HIV Epidemic (EHE) grant funding to providers of HIV/AIDS services in the Houston Eligible Metropolitan Area (EMA). In FY 2023, Ryan White Grant Administration received $26,724,267 in total Part A and MAI funds, and $4,585,790 in EHE funds. With these dollars the Grants Management Section administers 24 contracts with 9 local service providers.

The Grants Management Section is responsible for implementing the priorities and allocations set by the Ryan White Planning Council. The Grants Management section establishes contracts with providers, provides technical assistance, and provides fiscal and programmatic oversight of contracts.

Grants Management Forms Instructions
Title Type

Request for MNT Formulary Addition

Authorized Contact List Agency Information Form

Budget Narrative Addendum

Transportation Statement of Services Provided

Acknowledgment Form

Fee For Service Hybrid Budget Form I.C.

Contractor Expense Report (CER) Form with EHE

Request for LPAP Formulary Addition

Agency Funding Source Form

Case Management Roster

Gas Card Contact Form

Request for Equipment Purchase Form

Request for Service Category Increase Table

Bus Card Voucher Gas Card Receipt

Case Management Other Allowable Activities Log

Budget Narrative Form I.A.

Equipment Inventory Log Form

Bus Card Voucher Eligibility Form

Request for Van Transportation Medical Statement

Outreach Other Allowable Activities Log

Administrative Cost Report (ACR) Form

Bus Card Voucher Contact Form

Subcontractor List Budget Form Table ID

Request For Waiver Form

2022 Poverty Guidelines

Outreach Worker Roster

Detailed Expenditure Plan

Fee For Service Budget Form I.B.

Diagnostic Procedures List (Sorted Alphabetically By Diagnostic Procedure)

Diagnostic Procedures List (Sorted By Diagnostic Procedure)

2022 Contracts

Encounters Correction Form

Service Utilization Report (SUR) Non-CPCDMS Form

CER - Supporting Doc Form non-CPCDMS Clients

Final Financial Report (FFR) Form

Request for Budget Revision Form

Request for Conference Attendance Form

Title Documents

Bus Card Voucher Information Sheet

English Spanish

Project Monitoring

Under the leadership of the Project Coordinator for Grants Management, the Quality Analysts Team ensures the:

  • Coordination and implementation of programmatic monitoring processes for Ryan White Part A funded service providers.
  • Provision of on-going technical assistance to providers. 
  • Development and implementation of site visit guidelines, client grievances/complaints procedures and technical assistance tools.
  • The integrity of data in the CPCDMS.
  • Timely resolution of consumer concerns/complaints involving Ryan White Part A-funded services.